Estate Systems and Space Planning

The Estate Systems and Space Planning team operate within the Infrastructure and Planning Portfolio, being a part of Campus Environment. The team are responsible for the efficient allocation and management of space across University buildings, along with management and enhancement of software platforms in use by the division.

The four core functions of the team are categorised per the below:

1. Space data. Space Planning & Design manage the University's space data and room information for all buildings and spaces at the following locations:

• Acton Campus, ACT
• Mount Stromlo Observatory, ACT
• Spring Valley Farm, ACT
• Siding Spring Observatory, NSW
• Rural Clinical Schools, NSW
• Kioloa Coastal Campus, NSW; and
• North Australian Research Unit Campus, NT

Archibus space management software is used to track, manage, and report on this data. The platform contains more than 36,000 mapped rooms, across 844 floors in 369 buildings. Each mapped room is coded by a category and type. Room coding is highly configurable, with 170 assignable room types available to choose from when setting up a space. Space audits are periodically performed to assist with data integrity and space planning work.

The system also allows occupancy data to be overlayed on floor plans to graphically demonstrate allocation of space within buildings.

For access to Archibus, contact space@anu.edu.au. Please ensure to include the operational reason for your request. Speaking broadly, access is typically provided to building custodians or faculty members who assist with space data updates.

A tool called Archibus Workplace is also available for general use; this tool offers a simple way to view building floorplans, department allocation date and primary staff work locations. In the future, this tool will be expanded to capture other facilities maintenance functions. For access, contact space@anu.edu.au. Typically, access is granted to those who may have a need to review floorplan information or space allocation information as part of their role at the University.

2. Space allocation.  Space Planning and Design are responsible for managing allocation of space across the University, and work collaboratively with areas to negotiate a suitable outcome to space allocation matters. This aspect captures the following:

• Handback of space
• Requests for additional space; and
• Space utilisation studies

Please refer to the reference forms contained on this page to assist with the above.

3. Drawings. Space Planning and Design utilise Autodesk AutoCAD and Revit to manage the University’s database of building drawings. This work includes updating drawings, drafting custom drawings and maps to support other University functions, and converting drawings for upload into Archibus.

Drawing types include:

• Building architectural plans (e.g. floor plans, section/elevation)
• Building services diagrams (e.g. hydraulic/electrical/mechanical/fire)
• Maps (e.g. campus maps, including pocket maps, along with site plans for all University locations)

Operations and Maintenance (O&M) manuals are also held on file for University buildings.

4. Estate Systems. Campus Environment are currently progressing the implementation of a consolidated asset management, space management and works management platform. This platform is an expanded version of Archibus.

This activity will remove duplication of data across systems, enabling all key divisional activities to operate from a single software platform. Several integrations are being implemented as part of this work, to ensure housing of accurate financial and staff related data. 

Upon finalisation of implementation, the team are responsible for the ongoing management and enhancement of this software platform. 

Please contact space@anu.edu.au for any questions in relation to the above.