External Sponsorships

The Enrolments and Fees Office sets up student sponsorships for external organisations, either domestic or international, who nominate to cover the cost of the student's charges. The proposed sponsor will need to complete the Notification for External Sponsorship Form. An external sponsorship can be set up to cover the entire or a part of the student's tuition fees, including domestic tuition fees (DTF), international student fees (ISF), student services and amenities fee (SA Fee), overseas student health cover (OSHC) and higher education contribution scheme (HECS). 

The purpose of the Notification of External Sponsorship Form is to establish an agreement, whereby sponsor agrees to the responsibility of payments for sponsored tuition fees on behalf of the student, and whereby the student also agrees to the responsibility of the sponsorship arrangement, including liaising with their sponsor for payments (where required) and the liability to the outstanding fees if the sponsor defaults. The forms will need to be submitted to sponsorships@anu.edu.au in order for the Enrolments and Fees Office to assess and apply the sponsorships in Student Administration System.

Please note that:

• For most sponsors, it is mandatory to fill the Notification of External Sponsorship Form, which includes providing the relevant signatures from both the sponsored student and sponsor delegate. We will not accept incomplete forms. Please note that we would also not accept e-mails/memos/letters instead of the Notification of External Sponsorship Form.

• The form should be completed and forwarded to the Enrolments and Fees Office before the respective semester’s payment due date. Any notification forms received after the payment due date will not be accepted unless there is reasonable grounds for sponsorship to be set-up.

• A sponsor might submit a formal letter along with their completed notification forms. If the details of sponsorship in the formal letter do not match the details specified in the Notification of External Sponsorship Forms, then the sponsor and/or student will be contacted to clarify the specifications of the sponsorship. 

• Some sponsorship arrangements may require regular documentation submissions to facilitate payments. It is the responsibility of the student to ensure all required documents are provided to the Enrolments and Fees Office prior to the payment due date, in order for the team to link their sponsorship for each teaching session.  Failure to provide required documents to the Enrolments and Fees Office prior to the session’s payment due date may result in refusal to link the sponsorship, and the student becoming liable for their fees directly.

• The sponsorship cannot be setup for a particular course. Organisations can sponsor a student for the entire fees or they can nominate a maximum (capped) amount for a particular teaching session or academic period

• The sponsor is charged with the sponsored student's tuition fees, after the external sponsorship has been established in the Student Administration System. The sponsor will then be billed a copy of the third-party contract (TPC) invoices, which generally have a 30-day pay term from the invoice billing date; i.e. the invoice due date will be 30 days from the invoice billing date.
  • A reminder for outstanding TPC invoices will be sent to the sponsor and student before the invoice due date, and a notice of overdue invoices will also be sent after the invoice due date.
  • If a sponsor does not pay the TPC invoices for their sponsored student's tuition fees after the invoice due date, then the sponsorship will be delinked after the invoice due date, and the outstanding fees put back on the student’s account, and the student will immediately be liable for the outstanding fees.
  • If the student then fails to make payment for the outstanding fees on time, then the student would risk having a Negative Service Indicator applied to their account, which would effectively block the student from accessing online services, including ISIS and WATTLE. The student would also be subject to standard late fees or penalties, and risk their enrolment being cancelled for the non-payment of any outstanding fees that are overdue.
  • It is the responsibility of students to ensure that all fees are paid on time by their sponsor. If a sponsor cannot or will not pay for an outstanding invoice in the given timeframe, then the external sponsorship would be removed in the Student Administration System. 
• If an external sponsorship is to be withdrawn for a student, then the sponsor and/or the student will need to contact Enrolments and Fees Office as soon as possible, so that the sponsorship can be removed in the system.