Accelerated Increments eform

The Accelerated Increments form must be initiated by the supervisor of the staff member. Supervisors will be able to select the staff member that the application is for from a list of staff that report to them. If you attempt to complete the form on behalf of a supervisor, you will not be able to select the appropriate staff member as they do not report to you.

Users are reminded that all staff are required to adhere to the University's Acceptable Use of Information Infrastructure policy, and Code of Conduct when accessing the Intelledox eForm software using their UID and password details.

After the delegate decision has been reached for each application, a copy of the finalised application will be:

• Automatically sent to ERMS
• Automatically sent to the supervisor and staff member (if approved)

There is no requirement to print these finalised documents for storage on personnel file

The eForms portal is mobile friendly and can be accessed from most common web browsing platforms such as:

• Firefox
• Chrome
• Internet Explorer
• Safari

If you are the user that initiated the form you will be able to view the forms current status within the eForms portal. Users are advised to:

• Login to eForms
• Click on 'Form Activity' at the top of the screen
• Users will be able to see:
  • The form state
  • Who it is assigned to
  • Who it was assigned by
  • When it was last updated

There are different methods for fixing the data- providing the form HAS NOT been approved by the Delegate

Delegations

Yes, the new HR eForms utilise the same web service integration to retrieve delegation data from the Human Resources Management System. The web service will be tailored to each business process to ensure that the correct delegation is search and delegates returned.

The Delegations data shown in the form is pulled directly from the HR Management System. In the event that a delegate is away, they are advised to update their Delegations to re-assign delegations where needed.

Please note: assignment of Delegations is not undertaken using the 'assign a proxy' function in HORUS. Users must complete the assignment of delegations form and have it approved by a D3 Delegate or higher

Yes, if the supervisor holds the appropriate delegation they will be able to approve the form upon submission. Requests for movements greater than one step, will still be sent to Director, Human Resources for approval.

The delegations list contains all delegates within the department code of the supervisor. Users are advised to choose the most appropriate delegate in their area, and if they are uncertain who that is, should contact their local administration of HR area.

If an application for an accelerated increment is for greater than one step, the request will be sent to the local delegate for endorsement, before being sent via the eForm to Director Human Resources for approval.

Policy/Form processing

The following policies are applicable:

• ANUP_000619- Payment of Salary Increments
• The ANU Delegations Framework

Requests for annual increments should be made in accordance with ANUP_000619. A supervisor can raise the request for the payment of an accelerated increment, and if the delegate is satisfied that the request for the increment meets the policy requirements the request can be approved.

Yes, there is scope in the future to retrieve Performance Development Review (PDR) documents that have been completed in the PDR eForm.

Payment at the B1 level in this instance is paid as a loading to the B1 salary level. This loading is calculated on the basis that the staff member is currently an A4. Due to system limitations the form is not currently able to move the staff member to an A4 and then pay the loading.

Users are advised to complete the application to move the staff member to the A4 level, and once that is approved, request the move to the B1 loading.

This functionality is being investigated for future releases of the form.

If the request is approved by the delegate, both the staff member and the supervisor who raised the application will be notified.

Where a request is declined, a notification will be sent to the Supervisor only. It is the responsibility of the supervisor to advise the staff member why the application has not been proceeded with.

Supervisors, Local HR areas and the HR Division will have access to view reports that detail increments that have been processed, or are in progress. Monitoring and review of applications will be undertaken by the central HR Division.

No, the Accelerated Increment form is driven by the supervisor/staff member relationship pulled from HRMS. HR personnel are not able to raise these requests as they do not supervise the staff member.

No, there is no system enforced limit. However, reports will be generated using the data in the forms and local areas as well as the central HR Division will be able to review this information.