Business expense guidelines

All expenses must be for a legitimate University purpose, meaning they are reasonable and appropriate in the circumstances and publicly defensible. University travellers are expected to exercise prudent judgement to ensure all expenses are necessary, reasonable, appropriate and allowable.

Travel approvers have the responsibility to verify that any travel expenditure is in line with these principles and follows the normal financial delegation limits.

Any travel being charged to a cost centre, project or unit not directly controlled by the travel approver, must have written approval of the financial delegate of the paying cost centre, project or unit manager.

When estimating the cost of a trip, the cost of travel allowances, ground transport and travel service booking fees must be included.