Delegate responsibilities regarding travel approvals

All travel requests must be approved using the Travel Approval System.

In accordance with the University’s Delegations of Authority Policy all official business travel must be approved prior to booking travel by the appropriate delegate depending on the destination and type of travel. 

A delegate is unable to approve their own trip as this is considered a conflict of interest.

As per Delegation 199, responsibility for domestic travel approvals are as follows: 

• Domestic travel: D5 or above

As per Delegation 198, responsibility for international travel approvals are as follows: 

• All international travel to DFAT Level 1 – 3 destinations – D3 or above
• All international travel to DFAT Level 4 destinations – D3 and Chief People Officer (for all staff) or Registrar (for all students) 

It is the Delegate’s responsibility to ensure:

• All aspects of the travel, including fare class, travel related expenses, expenditure approvals, personal travel etc. are in accordance with the travel policy and the travel handbook and any other relevant policies and procedures. 
• Funds are available and the correct GLC identified in the approval form.