Delegate responsibilities regarding travel approvals

All travel requests must be approved using the University electronic travel approval tool.

In accordance with the University’s Delegations of Authority Policy all official business travel must be approved prior to travel by the appropriate delegate depending on the destination and type of travel. A traveller is unable to approve their own trip as this is considered a conflict of interest.

As per Delegation 199, responsibility for domestic travel approvals are as follows: 

• Domestic travel for general staff – D5 
• Domestic travel for academic staff and students – D4 

As per Delegation 198, responsibility for international travel approvals are as follows: 

• All international travel to DFAT Level 1 – 3 destinations – D3 
• All international travel to DFAT Level 4 destinations – D3 and Chief People Officer (for all staff) or Registrar (for all students) 

It is the Delegate’s responsibility to ensure:

• All travellers are fit for travel and aware of their requirements as per the Travel Policy and this travel handbook
• All aspects of the travel, including fare class, travel related expenses, expenditure approvals, etc. are in accordance with the travel policy and the travel handbook and any other relevant policies and procedures.