Documentation

The journal entry request should be supported by adequate documentation. The documents should clearly explain the reason for the journal entry and the basis of the journal entries arising and be uploaded as attachments to the Journal within ES Financials. In particular, the documentation should clearly provide:

• the reason for processing a request should be clearly identified by the supporting documentation. This could include correspondence, notes, copies of documents such as orders, invoices, ESP reports. As a journal is normally correcting a transaction already in the ledger, a current screen print or download that shows the transaction being corrected is most helpful;
• working papers detailing the basis of any calculations and the source of supporting data.