HR Systems updates

HORUS enhancement - Reporting line update

The supervisor update enhancement in manager self-service is now available.  This will allow managers to submit a request to update a supervisor for their team, which will then be approved by the delegate and update HRMS.  The intention is this should replace most changes needing to be actioned by HR and R&C teams, and reduce the workload of teams while providing another self-service option for staff.

For a detailed guide on the process please click here.

This quick guide is to guide supervisors through the steps of requesting a change of reporting line for staff member(s) reporting to them.  The supervisor change request in HORUS can only be completed by: - current supervisor - current supervisor’s reporting line chain  When the request is submitted, an approval workflow will be triggered, and the request will go to the selected delegate for approval. Upon approval, relevant position and job records will be updated in HRMS.  

HRMS & HORUS Upgrade -  September 2024

The University’s Human Resource Management System (HRMS), PeopleSoft Human Capital Management (HCM), has been updated to the latest version PeopleSoft Update Manager (PUM) image, PUM 49. 
PUM 49 will update the underlying toolset, infrastructure and functionality in HRMS. This will enable ANU to turn on new features, as required, and ensure that we are meeting our security requirements.

Please contact the HR Systems support team if you have any questions.   
 

HORUS enhancement - Resignations

This new functionality will replace the current paper/ email based system for resignations and enable employees to initiate their resignation through Employee Self Service (ESS) in HORUS. This functionality is only for voluntary and mutually agreed resignations and not for other types of separations from the University.

Features:

  • Staff can submit resignations effective from the current or a future date. The functionality will not allow employees to submit a resignation with a date in the past. 
  • Once the request is submitted, the workflow will go to the reporting manager for approval. If the reporting manager position is vacant, it will escalate to the next level supervisor. If there is a proxy in place, the request will be routed to the proxy.  
  • The manager will be notified via email that there is a resignation request awaiting their approval. The last working date of the staff member will be included in the email content.
  • Once the resignation request has been approved by the manager, the employee, the local HR team and the remuneration and conditions team will receive an email notifying them of this resignation.
  • Upon approval of a resignation, HRMS data for the employee will be updated and the termination row effective date will reflect the date of the last working day. 
  • Casual staff can also access this feature.

Please find a guide on the new process here. 


HORUS enhancement - Cancelling leave

Leave requests that have been approved may be cancelled via HORUS. This includes future dated leave and leave up to 3 months in the past.

Please find a guide on the process here. 
 

University Directory 

The internal staff directory is available on HORUS.

Please navigate to the Employee Self Service section and select the “University Staff Directory” tile.

The purpose of the internal Horus University Staff Directory is to support data integrity efforts and to support the operational function of our teams. The Horus University Staff Directory includes full-time and part-time staff at ANU.  

The HORUS University Staff Directory is the source of truth of staff data in our HR Systems.  We have made significant strides in cleansing the data within our core people system, and this next phase of the project is to now visualise our structures. This will bring greater clarity to positions in our structures and assist with identifying position numbers for any required recruitment activity.
 

ANU Recruit Updates - 22 April 2024

These changes were the result of feedback we had received from users and our team reviewing the system setup.  These changes are designed to make the system easier for hiring managers to open job cards, and make sure that the appropriate approvals are in place for recruitment actions.

Summary of Changes to ANU Recruit

Job Cards

  • Update of Job Cards to group relevant information together in sections, with clear headings and ANU branding added in.
  • Addition of recruitment justification and reason fields,
  • Updated approvals workflows to be consistent with HR teams, financial delegate and D3 delegate approving all job cards when they are opened.
  • Updated workflow to ensure the newly formed Recruitment Approval Committee is approving all positions except CSA appointments.

Offer Card workflows

  • The number of workflows reduced from 36 to 12, with updated naming of these workflows to help identify the correct one.
  • Updated workflows to be consistent and include appropriate delegation holders for positions.

Enterprise Agreement 2023 - 2026

Update - 12 December 2023

Updates to the timesheet quick guides for supervisors are available:

Update - 6 December 2023

Updates to the timesheet quick guides for employees are available:

Update - 5 December 2023

This page provides an overview of the system enhancements in HRMS and PageUp to reflect changes in the new Enterprise Agreement. These updates will be implemented over December 2023 and January 2024. 

New leave entitlements (Non-casuals)

The following leave requests are now available in HORUS:

New allowances

Until the relevant ANU procedures and forms have been developed, the following new allowances can be paid upon approval and confirmation of eligibility from the delegate 

  • Aboriginal and Torres Strait Islander Cultural Duties and Language Allowance (Clause 61.5)
  • Chief Warden allowance (Clause S4.6)

Note, until these procedures have been finalised, the Chief Warden Allowance will have an initial review date of one year, and the Aboriginal and Torres Strait Islander Cultural Duties and Language Allowance will have an initial review date after two years.  Local HR will be collating initial lists of Chief Wardens to apply the Chief Warden allowance.

Casual amendments

From 5 December 2023, the following benefits are available to all casual staff employed under Enterprise Agreement:  

  • Increased 12.5% superannuation (Clause 25.1(b)) – this will be reflected from the pay occurring 21 December 2023
  • Gender affirmation leave (Clause 39)
  • Sick leave (Clause 35.10 to 35.12)
  • Family and domestic violence leave (Clause 40)
  • Long service leave (Clause 36)
  • Streamlined eligibility to overtime for casual professional staff (Clause 27.4)
  • New casual sessional academic activity definitions will come into effect from January 2024, which will be reflected in casual earnings code names 

By Friday 8 December 2023, casual timesheets will be updated to enable casual staff to apply for sick leave and to simplify applications for eligible overtime for casual professional staff.  This webpage will be updated, and guidance documents published when these enhancements are live.  

ANU Recruit changes

The following ANU Recruit changes are available from 5 December 2023:

  • Fixed-term reasons are updated with new clause numbers
  • Contracts updated 
  • Casual Superannuation amount updated
  • Shift work outside of ordinary span of hours' are included on job card

Need assistance?

For any system-related issues, please contact the HR Systems team 
 
If you have any questions about entitlements under the new Agreement, please contact your local HR team or the ANU Bargaining team.  

 

HRMS & HORUS Upgrade -  October 2023


We are pleased to confirm that the PeopleSoft Human Resource Management System (HRMS) has been successfully upgraded on the weekend of 14 and 15 October, 2023. This upgrade constitutes an integral component of PeopleSoft's ongoing system enhancement initiative, unlocking the potential for the release of new and advanced features within HRMS and HORUS in the near future.

With this upgrade, you will find some differences to the user interface, including changes to button designs and locations.  

More information can be found in the guides available on this page for both HRMS and HORUS.

We encourage you to explore the new interface, and we invite you to reach out to HR Systems for any inquiries or assistance you may require. Furthermore, we value your feedback on the system's functionality and user experience, and we welcome your input as we continue to enhance and streamline our HR management system.

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