Group travel

A group booking is defined as ten (10) or more travellers travelling on the same itinerary. Group bookings may be eligible to access group airfares by most airlines which provide greater flexibility. All group travel must be booked with the preferred University travel provider(s).   

Travel approval is possible for group travel where the travellers share the same delegated authority. Separate travel approvals are required where this is not the case.

There are additional complexities and risks associated with group travel.  International SOS should be contacted by the group travel coordinator to ensure that they are across all of these aspects. 

In the event that a Hazard and Risk Assessment form is required, one form can be completed for the entire group if the itinerary is the same for all travellers. 

Groups of 10+ travellers, you must register the group with the insurance office.  Please note, some group travel may incur additional insurance premium/expense which will need to be included in the travel request and covered by the local area.